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Invoices

E-invoicing

Saldek supports structured e-invoice formats for outgoing and incoming documents. Create invoices in ebInterface XML in Austria and in the XRechnung (UBL) standard in Germany. Upload incoming e-invoices in ZUGFeRD, Factur-X, XRechnung, or ebInterface format like any other document, or send them by e-mail; the AI extracts their data.

Issue an e-invoice

  1. Add your organization details: Under “Settings” > “General”, add a contact person’s name, phone number, and email address, along with an EUR bank account with IBAN and BIC.
  2. Check customer details: For an XRechnung, add the buyer reference (Käuferreferenz or Leitweg-ID) and a valid email address as the electronic address for the contact under “Contacts”.
  3. Create the invoice: Add a due date and line items, and make sure the totals match (net amount + tax = gross amount).
  4. Export: For a German organization, open the invoice’s ⋯ menu in the invoice list and select “XRechnung (XML)”. For an Austrian organization, open “Export” and select “ebInterface XML”. Saldek checks the data against the format’s rules before exporting.
Export center showing the “ebInterface XML” format card
Step 4: Under “Export”, choose “ebInterface XML” for Austrian organizations.
Organization settings with the e-invoice contact details
Step 1: Add the contact person’s name, phone number, and email address under “General”.

Legal requirements and validity

  • Austria: E-invoicing is currently required only for invoices to federal government entities, sent through ebInterface or PEPPOL. There is no general B2B e-invoicing mandate at present.
  • Germany: See the website’s “E-Rechnungspflicht Deutschland” glossary page for details about deadlines and requirements.
  • EU outlook: Under the EU’s ViDA (VAT in the Digital Age) initiative, structured e-invoicing will be mandatory for cross-border B2B transactions from July 2030.
  • Other EU countries: Organizations on the base package can use the e-invoice formats built into the application.

Frequently asked questions

Is e-invoicing mandatory in Austria?

In Austria, e-invoicing is currently required only for invoices to federal authorities. There is no general e-invoicing mandate for business-to-business (B2B) transactions at present.

What do I need to create an XRechnung?

You need a Leitweg-ID or buyer reference, the customer’s electronic address (email), your organization’s contact details (name, phone, and email), a due date, matching totals, and a bank account with IBAN and BIC.

Can Saldek read incoming e-invoices?

Yes. When you upload them or send them by e-mail, the AI reads ZUGFeRD, Factur-X, XRechnung, and ebInterface invoices and prepares a booking suggestion for Review.

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